WEDDING DAY COORDINATION
Our day-of coordinators specialize in event planning and will be there for you to make sure that you do not need to worry on your wedding day and everything will go off without a hitch. We offer bridal day-of coordinators and groom's day-of coordinators both separately and as a package!
What Do Wedding Day Coordinators Do?
One Month to Two Weeks Prior to Wedding Day:
One Week Prior to Wedding Day:
Rehearsal:
Pre-Ceremony:
Ceremony Set-Up:
Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. Need help with vendor contracts? Check out our vendor contracting planning services!
What Do Wedding Day Coordinators Do?
One Month to Two Weeks Prior to Wedding Day:
- Meet with bride and groom to discuss and confirm timeline
- Go over any arrangements the couple have previously made with vendors, and update timeline accordingly
One Week Prior to Wedding Day:
- Confirm final details with vendors
- Make sure that all vendors have day-of coordinator’s contact information
- Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations
Rehearsal:
- Work with wedding officiant to choreograph wedding ceremony, processional and recessional
- Alert wedding party as to where they need to be the following day, and at what time
Pre-Ceremony:
- Maintain emergency kit - Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, drinks, snacks, and many other things you may need on the wedding day
- Communicate with best man to make sure groom is getting dressed and on-time
- Make wedding party aware of any last minute details
- Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location
Ceremony Set-Up:
- Programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes
- Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
- Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
- Ensure that ceremony music is prepared and cued appropriately
- Act as a liaison with the ceremony officiant
- Communicate with bride and groom so that they know how much time remains before the start of the ceremony
- Line up the bridal party for their entrances down the aisle
- Greet vendors and instruct them as to where to set up i.e. DJ, florist, and caterer
- Make sure reception flowers/décor is set up according to flower order
- Ensure that room/tent and lighting are set up properly and troubleshoot as needed
- Meet with catering staff to confirm food timeline
- Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
- Help guests locate their escort cards and dining tables
- Organize Grand Introduction
- Cue vendors when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
- Cue speakers when they are about to be announced for toasts
- Be aware of and cue timing of catering service and make sure people are served promptly
- Distribute final payments and gratuities to vendors at the end of the evening
- Prevent & fix any problems that may arise during your event
- Remain easily accessible through the entire event
- Set up favor table towards the end of the evening (if not already placed on tables)
- Pack up gifts/cards, miscellaneous ceremony and reception items, and have them ready to be taken to a family member's car at the end of the night
- Coordinate Grand Exit
Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. Need help with vendor contracts? Check out our vendor contracting planning services!
Wedding Day Coordinator |
Wedding Day Coordinator with any Signature DJs Package |
Bride & Groom Wedding Day Coordinator Team |
2,295 |
1,995 |
3,995 |
Can be purchased alone or with any other services |
Must be purchased in conjunction with another Signature DJs DJ/MC/Lighting package to receive this price |
Can be purchased alone or with any other services |
